Terms and Conditions
Hire of and Use of Facilities
All our facilities are available for hire, bookings are payable in full via invoice at the end of each calendar month unless agreed otherwise by management. The booker must participate in the activity booked, or nominate a qualified ‘responsible person’ who will be responsible for the safe and proper undertaking (in line with the sport’s Governing Body Guidelines if appropriate) of the activity and equipment used. The set up and take down of equipment associated with a booking will take place within the period booked. Additional equipment for hire is also available at a charge.
Fees and Charges – BKCAT Facility Hire reserves the right to:
- vary all fees and charges by giving 30 days’ notice in writing.
- Annually review fees and charges
- vary or discontinue the availability of the facilities
- cancel bookings of any or all of the facilities by giving 7 days’ notice.
Invoices must be paid within 30 days of receipt and will be subject to a late payment fee if not paid by the due date. Payment for non-invoiced block bookings to be agreed in Writing by the management prior to any activity taking place. In the event that a debt is incurred in relation to any such booking and that payment is not received to settle any block booking debt within 30 days of the booking date the block booking will be cancelled.
Cancellation of Facility and Class Bookings (individual session)
All bookers are required to give a minimum of 24 hours’ notice of cancellation to enable a refund (or booking transfer if relevant) to be processed. No refund (or booking transfer) will be allowed for cancellations made within the 24 hours’ notice period. Cancellations can only be made by telephoning the person at the relevant site.”
Cancellation of Events and Block Bookings
Cancellation/ transfer of a whole event or block booking with less than 14 days’ notice will be subject to a charge equivalent to 25% of the total fee. Cancellation/transfer of a whole event or block booking with less than 7 days’ notice will be subject to payment in full of the total fee. Cancellations/transfer of whole events or block bookings must be notified in writing (email) to the contact name at the relevant site.
General Conditions Sporting Dress and Footwear (if applicable)
Appropriate sporting dress (including upper torso clothing) and footwear must be worn at all times. Hirers must change into non marking trainers (where appropriate) before using the facilities. No studded or bladed footwear is permitted on artificial pitches or on the athletics track, although studs are permitted on the artificial pitches. The cycle circuit is for manual powered chair/cycles only.
You must not:
- Abuse the equipment or. Any wilful, negligent or deliberate damage to BKCAT property must be paid for.
- Behave in a disorderly, violent or rude manner or in a manner, which causes or is likely to cause offence or distress to other Members, guests or staff or put other users at risk of harm through the hirer’s negligence. Bring alcoholic or intoxicating liquor, narcotics, or other mood altering substances onto BKCAT facilities, or consume them at BKCAT facilities.
- Book facilities on behalf of others, unless specifically authorised to do so, or allow others to book facilities using your identity.
- Book a facility and fail to attend the booking.
- Book a facility on behalf of a group and fail to attend the booking yourself unless a nominee is appointed.
BKCAT Facilities reserves the right to refuse admission; to ask you or your guest to leave, if we reasonably believe that you or your guest are in breach of any of the above. In the case of suspension, this will normally be until the cause of complaint has been investigated and the Member notified of the outcome or if equipment replacement has been paid for, as applicable.
The Loss or Damage to Personal Property
BKCAT Facilities does not accept responsibility or liability for any damage to, loss of or theft of any property or articles or things whatsoever, placed at BKCAT Facilities or any part thereof by the hirer(s) or their guests. All items of lost property will be logged by BKCAT Facilities and held in the facilities for no more than 2 weeks. For hygiene and/or safety reasons, certain items will be disposed of immediately.
The BKCAT Facilities shall not be liable for any personal injury and/or consequential loss, including fatal injury and consequential loss sustained by any hirer(s) of BKCAT facilities however such injury or loss is sustained, except where such injury or loss is directly caused by the negligence of BKCAT Facilities or its employees. Lack or inadequate supervision of the use of any equipment, amenity or facility shall be deemed not to be negligence on the part of BKCAT Facilities or its employees unless such supervision has previously been expressly arranged with BKCAT Facilities.
Breach of Condition
In the event of any breach of these conditions hirer(s)) may be required by the Manager to leave the facility and will forfeit the charge paid by such hirer(s) for entry to or use of the facility. Such action shall be without prejudice to any other rights which BKCAT Facilities may have against such hirer(s)) by virtue of these breaches.
Dependent on school/venue hirer(s) must park in the designated spaces, Indiscriminate parking which blocks or hinders emergency access/prevents parking by disabled drivers/inconveniences other car users may result in a parking fine. Event organisers will be advised separately regarding event parking arrangements. St Thomas a Becket school – Hirer(s) must follow the car park signage.
All accidents/incidents must be reported to a member of the BKCAT staff at the first available point. Staff will complete a confidential accident and first aid report and hirer(s) must comply with any requests for information to complete this report.
On hearing the fire alarm all hirer(s) must leave the facility and report to the nominated person who made your booking.
Public Liability Insurance
Hirer(s) must take out and maintain suitable and sufficient insurances to comply with the Employers’ Liability (Compulsory Insurance) Act 1969 and the Employers’ Liability (Compulsory Insurance) Regulations 1998 or any subsequent amendment and Public Liability Insurance being insured for a minimum of £5 million pounds in respect of claims arising out of any one occurrence. Hirer(s) must, if requested to do so provide a copy of their Certificates of Insurance or letter from their Insurance Broker. Hirer(s) shall be liable for and shall indemnify BKCAT Facilities against any expense, liability, loss, claim or proceedings whatsoever, arising under any statute or common law in respect of personal injury or death of any person whomsoever or any damage to property or any damage to any real or personal property arising out of or in the course of, or caused by the carrying out their activities, except to the extent that the same is due to any act or negligence on the part of BKCAT Facilities.
It is the hirer’s responsibility to follow Health and Safety notices and the instructions of BKCAT Staff and provide, on request, relevant health & safety information regarding incidents.
We reserve the right to:
- Make any reasonable changes to these Terms and Conditions at any time provided we give you notice of change by displaying the revised Terms and Conditions on the BKCAT web site and/or on noticeboard(s).
- Revise the availability of certain facilities on a temporary basis for the general purpose of cleaning, decorating, essential repairs, maintenance of equipment and special functions and holidays.